Event software
for IT and technology companies
dgtl.ai delivers digital event infrastructure for IT and technology companies: registration, event app, check-in and shuttle management from one platform for multi-day customer conferences with several thousand attendees, digital product showcases, international leadership conferences and large employee events.
Why events in the IT and technology industry place particular demands on software
Technology companies run some of the largest and most complex events: from multi-day customer conferences to company-wide employee celebrations. That brings its own requirements:
Very high attendee numbers on individual event days, requiring a resilient, high-throughput registration and check-in system
Multi-day programs with parallel session tracks, where attendees build their own personal agenda
Staggered invitation processes in multiple waves, when capacity is limited and latecomers need to move up in a controlled way
Different attendee groups with different access rights: customers, partners, press and employees often need their own registration paths and access rights within the same event
Large internal company events (leadership conferences, employee celebrations) with similar logistical complexity to customer conferences, but different audiences and communication requirements
Our modules for IT and technology companies
All building blocks are modular and share a common data foundation, from the first invitation wave through to post-event analysis.
Registration with tiered invitation management
Multi-stage invitation waves for conferences with limited capacity, each with its own registration deadline and automatic release to subsequent waves or latecomers once a deadline passes. Already in use across more than ten waves for a multi-day large-scale conference.
Event app for multi-day conferences
Personal agenda planning for parallel session tracks, speaker profiles, networking and targeted push communication across multiple event days.
Check-in app for high visitor volumes
Fast, high-throughput check-in at multiple entrances at once, with badge differentiation by attendee group (e.g. customer, partner, press, employee).
Shuttle management
Coordinating passenger transport between hotels, venues and satellite locations for large-scale events with several thousand guests.
Digital signage
Interactive wayfinding, agenda displays and sponsorship space across large conference areas and product showcases.
WiFi- and Bluetooth-based attendee tracking
Bluetooth and WiFi signals capture how long attendees spend in which topic zones. Combined with profile questions and past usage behaviour, this produces a near-time, individually tailored recommendation in the event app, scalable across international event series with many locations.
Use cases
From the multi-day customer conference to the internal employee celebration: the same platform supports formats of very different scale, audience and confidentiality.
Multi-day customer conferences
Several thousand attendees, staggered invitation process across multiple waves.
International leadership conferences
High demands on confidentiality and travel logistics.
Conferences with attendee tracking
WiFi- and Bluetooth-based, for data-driven content personalization.
Digital and physical product showcases
For customers and press, live on-site and digital.
Large employee celebrations and company events
Several thousand guests, the same logistical depth as a customer conference.
Experience with large-scale events in the technology industry
Technology conference
For a multi-day technology conference with around 5,500 attendees across four event days, we implemented a registration system with tiered invitation management across more than ten waves: once each registration deadline passed, that wave automatically lost the right to re-register, so capacity could be released in a controlled way to subsequent waves and latecomers.
Leadership conference
For an international technology group, we regularly run the global leadership conference as well as an employee celebration with around 8,500 guests.
IBM
For IBM, we implemented WiFi- and Bluetooth-based attendee tracking in the event app at the IBM Think Forum: 11,800 visitors were captured, with an average dwell time of 18 minutes per topic zone. Comparing stated interests at registration with actual on-site behaviour showed a 34 percent deviation. Live adaptation of the app content based on movement profile, profile questions and usage behaviour increased the engagement score by 27 percent, and generated 6,420 enriched sales contacts for the CRM. Following this success, the concept was subsequently rolled out worldwide, from Auckland to São Paulo, and scaled across all major IBM Think events over 16 months.
Get started.
Planning a multi-day conference, a product showcase or a large company event?
Talk to us about your requirements.
