TUM CIT Graduation Ceremony –
Registration Software and queue-free check-in
BLAUEPFERDE GmbH
dgtl.ai's role:
Registration platform, check-in app, and on-site support (helpdesk) for registration and entry
The challenge
dgtl.ai implemented registration and on-site check-in for the 2026 graduation ceremony of the TUM School of Computation, Information and Technology (TUM CIT) in Garching, on behalf of event agency BLAUEPFERDE GmbH, which conceived, planned, and ran the overall event. Across the two ceremony days for Bachelor's and Master's graduates, a total of 2,928 people checked in using dgtl.ai's registration platform and offline-capable check-in app.
The goal was for graduates to be able to easily book guest tickets for family and friends themselves, and for check-in on the day of the event — despite more than 1,300 and 1,600 attendees respectively — to run without any waiting time. dgtl.ai had already handled registration for TUM CIT in 2025; because that went well, dgtl.ai was brought back on board in 2026, this time with a newly developed registration platform built to put the previous year's learnings directly into practice.
The photos used on this page are from the LinkedIn post on BLAUEPFERDE GmbH's company page: https://www.linkedin.com/posts/tumcit-neumannundmueller-daskulinariat-ugcPost-7488328953569644544-NUAP/
The approach –
two ceremonies, one seamless system
TUM School of CIT celebrates its graduates in two separate ceremonies: the Bachelor's ceremony on July 17, 2026, and the Master's ceremony on July 18, 2026. dgtl.ai set up both ceremonies as standalone events within the registration platform, each with four categories — Informatics, Electrical & Computer Engineering (ECE), Mathematics, and Staff — and a consistent status model running from Invited through Accepted and Confirmed to CheckedIn (plus Declined and Cancelled).
Registration ran in two waves: graduates first confirmed their own attendance, after which guest tickets for companions were released based on the capacity still available. Because seating was limited, the number of guest tickets per graduate was capped as well.
On site, dgtl.ai's check-in app was used: it works offline, recording every check-in locally on the device first and automatically syncing the data with the server as soon as a connection is available — typically in real time, given the stable Wi-Fi on campus. A dgtl.ai team member staffed the helpdesk on-site on both days, working closely with the host and hostess team from Goldloewe GmbH, who ran the check-in area.
The building blocks –
from invitation to check-in
Registration platform
A newly developed platform from dgtl.ai that maps each ceremony as a standalone event with a clear status model — from invitation through to check-in.
Guest ticket management
Graduates book their own guest tickets for companions, governed by the available venue capacity.
Two-wave registration
Graduates confirm first; guest tickets are then released based on the remaining allocation. This reduces complexity and prevents overbooking.
Offline-capable check-in app
Records check-ins locally on the device and automatically syncs with the server as soon as a connection is available — reliable even with unstable Wi-Fi.
On-site support by dgtl.ai
Helpdesk support on both event days, working hand-in-hand with the host and hostess team from Goldloewe GmbH at check-in.
The result
Over two days in July 2026, Bachelor's and Master's graduates from TUM School of CIT and their guests used dgtl.ai's registration platform and check-in app:
People invited
1,704
for Bachelor Ceremony
People invited
2,448
for Master Ceremony
Confirmations incl. guests
1,445
Bachelor-Zeremonie
Confirmations icnl. guests
1,815
Master-Zeremonie
On-site check-ins
1,313
Bachelor Ceremony
On-site check-ins
1,615
Master Ceremony
Show-up rate
91 %
Bachelor Ceremony
Show-up rate
89 %
Master Ceremony
Value for
BLAUEPFERDE GmbH and
TUM School of CIT
A proven technology partner
As the event agency, BLAUEPFERDE GmbH could rely on a registration and check-in solution already proven in 2025 and specifically enhanced for 2026.
No queuing risk
Despite more than 1,300 and 1,600 attendees per day respectively, check-in ran without significant wait times on both ceremony days.
Relief for the on-site team
Close coordination between the dgtl.ai helpdesk and the host and hostess team from Goldloewe GmbH kept check-in running smoothly.
Two audiences, one system
Graduates and their guests each had their own simple path to registration — managed through the same platform.
A foundation for the next ceremony
The detailed post-event analysis by department gives BLAUEPFERDE GmbH and TUM School of CIT a solid planning basis for 2027.
Why this model works
Proven registration platform + offline-capable check-in app + a well-coordinated on-site team =
two graduation ceremonies without queues
Because registration and check-in are mapped end-to-end in a single system, and the check-in app works reliably even with unstable Wi-Fi, the technology stays in the background — and the day belongs to the graduates.
Last updated: August 26, 2026
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